The last-minute event planning is not what you are looking for. Many things can go wrong, and you could neglect many important details. For example, you may miss booking a selected venue.
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In this blog post, you will find our Top 5 Last-Minute Event Planning Tips you need when dealing with last-minute chaos. Use them to guarantee a successful event.
Last-minute event planner
Manage Your Expectations
You have to be flexible and use your time at the most before the planned event. There’s no need to over-exert yourself and work day and night to plan an event. Last-minute event planning includes adapting your vision and managing expectations. It will be best if you remember you cannot achieve the impossible when running out of time. Thus, you need to concentrate your attention and energy on the most crucial aspects. It could mean settling for a venue you’ve got and doing your best to make it work.
“Exceed Your Expectations” slogan
Set Realistic Goals
Planning a last-minute event is all about compromise. You need to check what’s realistic and possible within your timeframe. Set and delegate achievable goals. Focus on the most important tasks and manage your time. There’s nothing wrong with enlisting as much help as possible to pull off a fantastic event.
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A woman is writing a To-Do list
Delegate Responsibility
The perfectionist inside you may want to micromanage everything. But concentrating on every little detail would be a huge waste of time and energy. You need to work out a way to assign responsibilities. Make sure you delegate tasks to experienced members of your team. Give them proper instructions about your vision and how you want it all to flow, and then leave it to them. If something goes wrong, you can always make changes to your event planning later.
Create a Checklist
Planning an event can be quite stressful. It’s challenging to keep track of everything when you’ve got too much going on your mind. It’s necessary to create a checklist to make sure you haven’t missed any essential tasks. Going through the list would help to ensure everything goes according to schedule.
A woman is writing a checklist
Have a Crowd Management Strategy in Place
The current circumstances need you to create an effective crowd management plan. When the new Covid-19 ‘Stay At Home’ orders are over, event planners will need to follow strict guidelines. They will need to take all possible measures to keep the attendees’ health and safety as a top priority. You may need to display signage that encourages respiratory hygiene. Also, it is crucial to outline the new standards of the event. This will help to protect your liability as an event planner. Besides, encourage your guests to stay at home if they’re feeling sick.
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Bottom Line
Last-minute event planning can be chaotic. So you shouldn’t let the anxiety get to you and blur your vision. Little creativity and determination will help you to organize the most successful event.
Professional Wisdom
Here below are some powerful insights given by some of the industry top leaders.
Paula + Anjelica, Professional Event Planners
“Ever heard the term Communication is Key? That holds even more so when it’s a last-minute event that needs planning. From the vendors to the clients, it is important to communicate often and have simple and concise messaging. An event around the corner has no time for miscommunication. Ask questions early in the process to clear up any doubts. Establish the client’s non-negotiables and what they are willing to give up if time isn’t on your side.
Pro tip: Follow up your conversations in writing to make sure you and the client/vendors are on the same page and have the same vision.”
~ Paula + Anjelica, Event Planners
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