Top 5 Questions You Must Ask an Event Planner

Are you planning your wedding or corporate event at the last minute? Hire an event planner to do the job for you!

If you’re working full-time or feeling overwhelmed with all the possibilities, it’s time to hire an event planner. But before you do it, you need to make sure they have what it takes to bring your vision to life. 

Here, we’ve prepared a list of 5 questions you need to ask an event planner to determine if they’re the right fit.

What Are Your Services and How Much Do They Cost?

To pull off a successful event, you need to pay attention to all the details. Make sure every bit of the event turns out just as you’ve envisioned it. Before hiring an event planner, you need to make sure they have what it takes to accommodate all your needs.

Ask them about their services and how much they charge for them. It’s advisable to ask this question first of all. Because if you’re not willing to pay the quoted fee, finding out more details won’t be necessary. 

How Much Time Do You Need to Organize the Event?

The second question you need to ask your event planner is how much time it will take to organize the event. The process depends on several factors, such as the type of event and the number of attendees expected to show up. If your event planner is working on other events simultaneously, it could take longer to organize everything. 

What Is Your Vision for the Event?

To make sure the event planner is the right fit for you, you should ask them if they have a vision for your event and how they plan to bring it to life. You can also share any ideas you may have about the event and ask what they can do with that concept.

This will help you to see if the event planner you’re considering hiring is familiar with all the crucial components of event planning. If their vision clashes with the type of event you’re planning to throw, then that’s a sign for you to reconsider your options.

If Things Don’t Go As Planned, How Will You Handle It?

There are many things to consider when planning an event because a lot can go wrong. Factors beyond your control, such as the weather, can ruin your event in minutes. A professional event planner is always prepared for the worst. He/she can think quickly to respond to emergencies.

If you’re organizing an outdoor event, ask them about their contingency plans in case it rains. The event planner should take measures to ensure the attendees can maintain social distancing, owing to COVID-19. 

Here’s an article that covers everything event planners need to know about Coronavirus and some guidelines they need to follow.

What Kind of Events Have You Organized in the Past?

To make sure the event planner has experience in the field, you should ask them about the kind of events they’ve organized before. You can also check for industry designations like CPCE (Certified Professional in Catering and Events) or CMEP (Conference Management and Event Planning) to ensure they’re qualified.

Final Thoughts      

The responses you’ll get will help you find the right event planner for your event. It will help if you trust your gut feeling because the experience isn’t the only thing that matters when it comes to organizing a successful event.

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